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Personal Chief of Staff

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COSTA is an intelligent, context-aware personal chief of staff that works with you throughout the entire day — from a personal podcast briefing before you sit down at your desk in the morning, through every meeting and decision. It is your trusted collaborator on the complex work that actually matters.

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Briefing
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Fri 10 Apr 06:00

Good morning, Alex.

Today

Two 1-1s today — Maya at 10 and Jordan at 15:30. The onboarding review with Lucas is at 14:00; worth reading his proposal before that (it's on your task list, 1h estimate).

Four tasks flagged for today. The two high-priority ones are linked to meetings: Maya's design review feedback (45m, before 10am) and Lucas's onboarding flow review (1h, before 2pm). Marcus's API error state response can wait until this afternoon.

People

Maya Chen — last spoke Tuesday. She's presenting the notification redesign at 10:00. Her last 1-1 flagged scope creep concerns; worth having a clear position ready before the meeting.

Jordan Park — 16:00 hiring panel. No open threads from last week; straightforward.

Focus

The Q2 principles deck is the highest-leverage output this week. It's blocking the headcount ask and shapes the growth squad's Q2 design direction. Two hours of clear thinking this morning beats three rushed hours this afternoon.

• show more
Calendar
Tue 26 Mar
today
09:00Design standup
10:00Maya Chen 1-1
11:00Focus time
now
13:00Leadership sync
14:30Onboarding review
15:30Jordan Kim 1-1
16:30Hiring panel
Meeting Prep →
TasksToday: 2 · All: 11
HReview Maya's redesign proposaldue:today
HSend Q2 principles deckdue:today
MDraft headcount rationaledue:fri
MFollow up DS contract renewaldue:fri
LRespond to Marcus
View all tasks →
Today: 2 · All: 11
Today
All
High
Done
HReview Maya's notification redesign proposal@designdue:today
HSend Q2 design principles deck@strategydue:today
MDraft headcount rationale for Sam@strategydue:fri
MFollow up on DS contract renewal@admindue:fri
MUpdate growth squad onboarding brief@productdue:fri
MReview Jordan's Q2 OKR draft@peopledue:fri
LRespond to Marcus on API error states@product
LUpdate 1-1 template for new cycle@people
LReview hiring panel notes@people
LArchive Q1 design retrospective notes@admin
+ New task…
[H]
⌘↵
Today
This Week
Backlog
H
M
L
#people
#meeting
#document
#design
Sam — Q2 design strategy review
Today · 14:00 · 45 minSam Rivera + you
Context

First Q2 strategy sync. Sam wants an update on headcount, the DS contractor model, and the principles work. Last 1-1 flagged the Vanta Studio relationship as something to formalise before the Q2 budget conversation. The headcount ask has been informally discussed twice but never formally submitted.

Open threads
· Headcount ask — not yet formally submitted
· DS principles deck — draft shared, no feedback yet
Relevant tasks
Review headcount proposal, due today
DS principles deck review, due today
Previous notes
Mar 18Flagged Vanta Studio formalisation. Sam supportive of DS principles direction.
Mar 11Q1 retro — team morale good, delivery mixed. Headcount discussed informally.
Ask a question…
(⌘↵ send, ⇧↵ newline)
That's how it's done.

"Q2 direction locked, four tasks cleared, three decisions made. One of your cleanest days this quarter."

5
Meetings
4
Tasks done
3
Decisions
Energy across the day
09:0010:3012:0013:3015:0016:3017:30
Decisions made
Cleared today

COSTA works with you on whatever you're doing, and makes you more effective and more efficient at doing it — surfacing the right context at the right moment, from the first notification of the day to the last decision of the evening.

Design Principles →
06:00 — Before you sit down

Your day, delivered.

Each morning, COSTA synthesises your calendar, 1-1 history, open tasks and context into a concise brief — available in the app to read, and narrated as a private podcast episode to listen to before you even sit down. Then, as the day progresses, COSTA produces updated briefings throughout the working hours — each one incorporating fresh context from across the organisation, so what you're reading at 2pm reflects what's actually happened since 9am.

  • Morning brief available to read in the app or listen to as a podcast
  • Hourly updates through the workday, incorporating live organisational context
  • Each brief is fresh — not a repeat of the morning, but a true update
Technical writeup →
Briefing
🎧 Subscribe↺︎ Regenerate

Good morning, Alex.

Today

Two 1-1s today — Maya at 10 and Jordan at 15:30. The onboarding review with Lucas is at 14:00; worth reading his proposal before that (it's on your task list, 1h estimate).

People

Maya Chen — Last spoke Monday. She's presenting her design review at 10:00. Her key ask is feedback on the revised component audit before end of week.

· · · show more
Today's Calendar
09:00Design standup
10:00Maya 1-1
14:00Onboarding review
16:00Hiring panel
Today's Tasks
Review onboarding proposal before 2pm
1-1 prep for Maya — notification redesign
Q2 OKR draft to Jordan by Friday
Meeting Prep
Design review
Today · 14:00 · 45 minMaya Chen, Jordan Kim
Context

Maya flagged the component audit timeline as a priority in your last 1-1 three days ago. Jordan has been waiting on your sign-off for the Q2 design OKRs since last week.

Open threads
· Component audit timeline, unresolved4 days
· Q2 design OKRs, awaiting sign-off
Relevant tasks
Review Maya's design feedback [H]
@design · est:45m
Sign off Q2 design OKRs [M]
@strategy
Previous 1-1s
Mar 18Component audit · team capacity
Mar 04Q2 OKR planning · roadmap review
Feb 18Team structure · hiring plan
09:30 — Before every meeting

Walk in knowing what matters.

One tap on any calendar event and COSTA generates a full briefing: your history with everyone in the room, open threads from previous conversations, relevant tasks, and what's changed since you last spoke.

  • Per-meeting prep notes on demand, or generated automatically
  • Draws from your 1-1 history, tasks, notes and calendar context
  • Cached and ready before you even open the app
All day — Your thinking partner

A collaborator who knows your work.

Your COSTA assistant is always open, always aware. It knows who you're looking at, what meeting you're preparing for, what your tasks look like. Ask it to draft a message, pressure-test a decision, summarise a thread, or think through a problem with you.

  • Context-aware: your current view is automatically loaded as its starting point
  • Capable of nuanced, multi-step reasoning across your full context
  • Persistent across the session — no re-explaining, no re-loading
Assistant
🗑↺︎
Context loaded
Meeting Prep · Design review · Maya Chen
You
Can you draft a quick agenda for the design review at 2pm?
Costa
Costa
Based on your last session with Maya and the open component audit thread, here's a draft:
1.Component audit status10 min
2.Q2 design OKR sign-off15 min
3.Notification redesign feedback20 min
Want me to add the open timeline thread as an agenda item?
You
Yes — add it first, and shorten the intro section.
Ask COSTA…⌘↵︎
Morgan ChenAlex RiveraSam OkonkwoElena VasquezJordan KimYouTaylor ReyesMaya ChenKai NakamuraPriya PatelLeo SantosAria JBen WuCaro MezaDev SinghEvi PopescuFelix NgGabi TorresHana Park
People
Maya Chen
Maya Chen
Head of Product Design · Meridian
Direct report·8 mutual connections
Synthesis

Maya joined 18 months ago and leads the design system work. Your working relationship is strong — 1-1s are consistent and she's candid about blockers. Current focus is the component audit and Q2 OKR planning.

LinkedIn
Head of Product Design
Meridian · 2024–present
Senior Product Designer
Axiom · 2021–2024
Product Designer
Studio North · 2018–2021
1-1 History
Mar 18Component audit · team capacity
Mar 04Q2 OKR planning · roadmap
Feb 18Team structure · hiring plan
Always — Your relationship memory

The people behind every meeting.

Rich profiles for everyone in your organisation. One-to-one history, LinkedIn context, a COSTA synthesis of your working relationship, and quick notes from any interaction. The context that would otherwise live only in your head.

  • LinkedIn data synced automatically in the background
  • Relationship synthesis drawn from your full note and meeting history
  • Org chart with reporting lines, peers, and skip-levels
Calendar & Schedule

Your week, always in view.

A time-aware week view that knows where you are in the day. See what's coming, spot conflicts, and jump directly from any event into COSTA prep — without switching apps.

Calendar
Work
Design
Personal
External
Tue 24 Martoday
09:00
Design standup
10:00
Maya Chen 1-1
11:00
Focus time
now
13:00
Leadership sync (ongoing)
14:30
Onboarding review
15:30
Jordan Kim 1-1
16:30
Hiring panel
Wed 25 Mar
09:30
Team standup
11:00
Product review
14:00
Alex Kim 1-1
15:00
External: Vendor call
17:00
Gym
Leadership syncnow
13:00 · 45 min · Work
Meeting prep

Last sync Alex flagged the roadmap dependency on the design system migration — still unresolved. Sam wants to revisit the Q2 resourcing model before the board read more →

Alex RiveraAlex Rivera
Sam OkonkwoSam Okonkwo
3 open threads
Tasks & Quick Capture

Never lose a thought.

Tasks surface automatically from meeting transcripts and commitments found across your data sources. Priority, context, estimate and due date, all in a single natural line.

  • Auto-created from meeting transcripts, notes, and tracked commitments
  • Natural language entry: [H] fix the onboarding flow @product due:fri
  • Today view filters to what actually needs to happen right now
Tasks
Today: 4 · All: 11
Today
All
High
Done
HReview onboarding proposal before 2pm sync@productdue:today
HMaya design feedback — component audit@designdue:today
MQ2 OKR draft to Jordan@strategydue:fri
MUpdate team capacity model@opsdue:fri
LRespond to Marcus on API error state@product
LReview hiring panel notes@people
+ Add a task, note or URL…
[H]⌘↵︎
Also worth knowing

The details that make the difference.

Search or jump to…⌘K
Alex Rivera2
Meeting Prep3
Keyboard-first
Navigate to any person, note or view without touching the mouse. 1–⌘9 for main views, ⌘K to search everything.
04:00
07:00
14:00
18:00
00:00
12:00
Time-aware design
The interface accent shifts continuously from warm orange at dawn to calm blue by evening — a quiet reflection of where you are in the day.
Technical writeup →
📁 1-1s/
Alex Rivera - Mar 18 2026.md
Sam Chen - Mar 12 2026.md
📁 notes/
Your data, your files
Everything COSTA stores is plain Markdown on your machine. No lock-in. Open in any editor, grep it, Git it — yours forever.
GranolaDesign review · Tue 24 Mar45 min
ZoomQ2 planning · Mon 23 Mar60 min
Google MeetTeam sync · Wed 19 Mar30 min
Auto-synced meeting transcripts
COSTA connects to Granola, Zoom and Google Meet to pull meeting notes and transcripts directly into your 1-1 history.
#leadership-team
Maya Patel
Maya Patel
The new onboarding data is in
Jordan Kim
Jordan Kim
Worth discussing in the brief
Saving anything from anywhere
A private Slack integration lets you forward messages, threads and links straight into COSTA — so nothing gets lost in the scroll.
Alex Rivera
Alex Rivera
Head of Design · Meridian
12 mutual connections
Professional context, always up to date
COSTA quietly keeps LinkedIn profiles in sync — so you always have current role, background and mutual context before you meet.
What did we agree about the redesign?
1-1 · Alex Rivera · Mar 18
…timeline moved to Q3…
Note · Design sync
…sign off by end of April…
Ask across everything
Search your notes, 1-1s, tasks and URLs in natural language. Find decisions, track commitments, surface what you forgot.
🎨
Figma: Component audit v2
figma.com
📄
Q2 OKR planning doc
notion.so
🔗
Hiring brief — Senior Designer
greenhouse.io
URL bookmarking with context
Drop a link and COSTA fetches the title and description. Your reading list and reference links — organised, searchable, in context.
Morgan ChenAlex RiveraSam O.Elena V.YouJordan K.
Your org, mapped and navigable
An interactive graph shows your full reporting structure — directs, peers, skip-levels, chain of command — all clickable to jump to any profile.
Draft a retro for last week's sprint
⌘↵︎
Costa
Draft documents and emails
Ask the assistant to draft retros, agendas, decision memos, or emails — it has your full history, so every draft starts with real context rather than a blank page.
Technical writeup →
Wed 25 Mar
😤
😐
🙂
😊
🤩
Tough day. The Q2 planning ran long and the team was disengaged…
Daily journal with mood tracking
A quick daily log captures reflections and how you're feeling. Over time, COSTA surfaces patterns — what energises you, what drains you, when you do your best work.
Component audit timeline
#design#q2
Q2 OKR sign-off needed
#strategy#urgent
Onboarding flow review
#product
Tag everything, find anything
Apply tags across notes, tasks, URLs and 1-1s to build your own taxonomy — then filter and search by tag to surface exactly what you need, when you need it.